Data + Privacy

Please see details of how your data is stored and used below. You can also request copies of your data, or your data to be removed from this store below.

How we store your data

Your data is securely stored and we never store payment details. The below table shows the data we collect and store.

Data stored indefinitely:

  • Ticket Holder Name
  • Ticket Holder Email
  • Ticket Holder Address
  • Ticket Holder Phone Number
  • Cardholder Name
  • Cardholder Email
  • Cardholder Address
  • Cardholder Phone Number
  • Last 4 Card Digits
  • Customer IP
  • Approximate IP Location
  • Some custom data collection fields may also be captured by this store

Data stored temporarily:

  • Cookies + Sessions during checkout (cleared afterwards)
  • Photo ID if required to validate your order - deleted 90 days after the event.
  • Some log files may contain your IP address for up to 180 days.

We ensure all data is securely handled, with any sensitive information encrypted in our secure, managed data centres.

GDPR Data Request

If you would like a copy of all data stored for you, or you would like your data removed/anonymised, please fill out the below form.

Once we receive your request we will contact you within 3 working days to verify your identity and then complete the request.

IVFDF2020 Data Policy

This is the GDPR policy for all data collected and processed in regards to IVFDF 2020
● ‘IVFDF 2020’ encompasses the IVFDF 2020 committee and any volunteers (e.g. workshop leaders, stewards, photographers) working on behalf of the
committee
● The following data necessary for the smooth running of IVFDF 2020 will be collected from all participants:

■ Full name of participant
■ E-Mail of participant
■ Address of Participant
○ This data will be used for the following purposes
■ Registrations (including payments and refunds)
■ Housing/Indoor Camping
■ Workshop Planning
■ Communication with participants
■ Opt-in / opt-out of photographs being taken throughout the event and shared with participants afterwards

● On top of that, we will collect the following data from participants under the age of 18

■ Age of participant
■ Details of emergency contact (in compliance with out safeguarding policy)

● Our main venue needs the following information for allocation of parking spaces to those arriving by car

■ Registration plate information

● Photos and videos of IVFDF attendees in action will be taken throughout the event by our official photosquad. Photographs will be accessible through a
dropbox link which will be shared on the IVFDF website and social media after the event.

■ Clear warning will be given before any images are taken by announcement at the event
■ We will request IVFDF attendees not to take their own pictures
■ Image consent will be obtained before publication
■ Opt-out of photographs can be requested before the event on the online sign-up form and will lead to the exclusion of all identifiable
pictures before publication

■ All images are carefully selected for quality before publication and no names will be tagged or displayed
■ Requests for the removal of an image of a person or their relative will be processed as soon as reasonably possible

● No data collected or processed by IVFDF2020 will be shared with third parties unless explicitly stated otherwise above.
● All information will be deleted no more than one year after IVFDF 2020
● Data subjects may request access, modification and deletion of their identifiable data at any time during that period
● Complaints and requests may be emailed to ivfdfnottingham@gmail.com